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Subj: ARES E-Letter May 19, 2021
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From: CX2SA@CX2SA.SAL.URY.SOAM
To : ARES@ARRL
The ARES E-Letter May 19, 2021
Editor: Rick Palm, K1CE
- ARRL, American Red Cross Renew Formal, Long-standing Agreement
- Successful Red Cross Emergency Communications Spring 2021 Drill Summary
- Perspective: Keys to Success with Emergency Management and the EOC
- Ohio NVIS Antenna Day 2021 - the "Next Step"
- Excellence in Training: Ohio ARES Training Update
- Space Coast ARES Group Keeps Pace with County Needs
- ARES Resources
- ARRL Resources
ARES© Briefs, Links
The WX4NHC Annual Station On-the-Air Test will be held on Saturday, May 29,
from 9 AM to 5 PM EDT (1300Z-2100Z). This hurricane season, WX4NHC operators
plan to be working remotely again. The National Hurricane Center is planning
to maintain all CDC pandemic protocols until the end of 2021. The National
Hurricane Center is allowing only the main meteorologists and staff to enter
the building.
Julio Ripoll, WD4R, Assistant Coordinator of the National Hurricane Center's
amateur radio station WX4NHC, said the event offers an opportunity for radio
amateurs worldwide to exercise the sorts of communications available during
severe weather. "We will be making brief contacts on many frequencies and
modes, exchanging signal reports and basic weather data (sunny, rain,
temperature, etc.) with any station in any location," Ripoll said.
Operation will take place on HF, VHF, UHF, APRS, and Winlink. WX4NHC will
center its activity on the Hurricane Watch Net frequencies of 14.325 MHz and
7.268 MHz, depending on propagation, but will operate elsewhere as
conditions dictate. WX4NHC will also operate on the VoIP Hurricane Net from
2000 until 2100 UTC. For the upcoming hurricane season, Ripoll reminded
radio amateurs -- "Even if you are not directly affected by a hurricane
situation, please volunteer to monitor and relay reports; just one report
can make a difference and help save a life!"
__________
In conjunction with the National Hurricane Conference next month, the
traditional Amateur Radio Workshop sessions will be held virtually on
Tuesday, June 15, 10:30 AM-12:00 PM EDT and 1:30 PM-5:00 PM EDT. The
sessions will be moderated by Rob Macedo, KD1CY, Director of Operations,
VoIP Hurricane Net, with Julio Ripoll, WD4R, Assistant Coordinator of the
National Hurricane Center's amateur radio station WX4NHC. Zoom meeting
check-in information:
National Hurricane Conference Amateur Radio Workshop
Time: June 15, 2021, 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/84497886921?pwd=ZVJKZkx4VDk1bGJzbWFjaEhweTY4QT09
Meeting ID: 844 9788 6921
Passcode: 565708
One tap mobile
+13017158592,,84497886921#,,,,*565708# US (Washington DC)
+13126266799,,84497886921#,,,,*565708# US (Chicago)
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 844 9788 6921
Passcode: 565708
Find your local number: https://us02web.zoom.us/u/k82oRVAY1
________
ARRL Field Day is June 26-27. Field Day combines public service, emergency
preparedness, community outreach, and technical skills all in a single
operating event. It's an excellent exercise and training event for your ARES
group. Consider holding your event at your local EOC. Field Day's Class F
allows for an amateur radio Field Day station at an established EOC
activated by a club or non-club group. Class F operation must take place at
an established EOC site. Stations may use the equipment and antennas
temporarily or permanently installed at the EOC for the event. Check the
Field Day rules for 2021.
_________
ARRL, American Red Cross Renew Formal, Long-standing Agreement
--------------------------------------------------------------
ARRL and the American Red Cross (ARC) have renewed their long-standing
Memorandum of Understanding (MOU) for another 5 years. The MOU spells out
how ARRL and the American Red Cross will work cooperatively during a
disaster response.
"We are pleased to extend our partnership with the American Red Cross," ARRL
President Rick Roderick, K5UR, said. "This agreement details how ARRL
Amateur Radio Emergency Service© (ARES) volunteers will interface with Red
Cross personnel within the scope of their respective roles and duties
whenever the Red Cross asks ARES volunteers to assist in a disaster or
emergency response."
The MOU calls on both parties to maintain open lines of communication and to
share information, situation, and operation reports, as allowed to maintain
confidentiality. They also will share "changes in policy or personnel
relating to this MOU and any additional information pertinent to disaster
preparedness, response, and recovery." ARRL and the American Red Cross also
will encourage their respective units to discuss local disaster response and
relief plans. They may further cooperate in joint training exercises and
instruction. The Red Cross will encourage regions or chapters to participate
in ARRL Field Day, the Simulated Emergency Test (SET), and other emergency
exercises.
"This agreement keeps in place the strong and mutually beneficial bond
between ARRL and the ARC," said ARRL Director of Emergency Management Paul
Gilbert, KE5ZW. "The Red Cross is a primary served agency for ARES teams,
and it's important that we be able to work together toward common goals when
responding to an emergency."
The agreement points out that any ARRL volunteers who are interested in also
becoming Red Cross volunteers should understand that a background check is a
requirement. Although ARES has no background check requirement, radio
amateurs who register as Red Cross volunteers must abide by the Red Cross's
background check requirement.
ARRL and the Red Cross also may cooperate in the sharing of equipment. A
Statement of Cooperation between the two organizations at the local level
may be developed separately from the MOU to spell out the role of each in
providing services to communities during or after a disaster event.
The new MOU was signed by Trevor Riggen, Senior Vice President, Disaster
Cycle Services, American Red Cross, and by ARRL President Rick Roderick, K5UR.
Successful Red Cross Emergency Communications Spring 2021 Drill Summary
-----------------------------------------------------------------------
The Red Cross Emergency Communications Training Group held its third
nationwide drill on Saturday, May 8. The results are still being compiled
and checked as this is written, but it appears that approximately 800 radio
amateurs took part in sending traffic via Winlink to one of eight Red Cross
Divisional Clearinghouses around the nation.
The Training Group has two overarching goals: to attract and train a large
number of radio amateurs in the basic use of Winlink; and then to
incrementally raise the bar to higher levels of proficiency. To accomplish
this, Winlink Thursday training ops were held all winter.
For the May 8 nationwide drill, participants were asked to send two Winlink
messages - a Winlink check-in form providing GPS coordinates of the station,
and a second message containing a Red Cross Shelter Requisition Form 6409.
The valid GPS coordinates were mapped and displayed in real time during the
drill. A challenge for the second message was that the sample Form 6409 had
been filled in by hand, to provide a more realistic scenario than a neatly
typed one. Operators had to transcribe/type in the requisition items.
The use of RF, rather than telnet (internet), to send Winlink messages was
encouraged, and more than 80 percent of participants used their radios --
either via HF or VHF/UHF. This percentage number and message accuracy rate
have continually risen during the Winlink Thursday drills.
Because the May 8 date was also World Red Cross and Red Crescent Day,
international hams were invited to participate, and more than 50 checked in
from Central and South America, Canada, Germany, and South Africa. For more
information about the Red Cross Emergency Communications Training Group,
visit the group's website and sign up for its group email service to receive
announcements of future activities. -- Red Cross Emergency Communications
Training Group
Perspective: Keys to Success with Emergency Management and the EOC
------------------------------------------------------------------
The question comes up frequently: how to get your radio operators in the
door of the emergency management department and the EOC? The answer lies in
the big things, like understanding and embracing our true role - we are
there to serve and support the professionals in the agency and EOC in the
way they see fit, not the other way around. We are there to respond to their
orders, even if sometimes we may be assigned non-amateur radio tasks. We are
there to do all we can to help them with their profound and often
complicated mission of public safety during an incident. We've all heard
horror stories about amateur group leaders who didn't like the way the
county emergency manager was using operators; they didn't like how the
emergency manager ran the department and EOC, so they publicly complained to
the county commissioners. That's a nonstarter, of course. Or, when hams
spontaneously show up at the door, flood the EOC, and tell the paid,
professional trained staff how to do their jobs. This is also a nonstarter.
Success lies in the small things, too, which are really big things. The
inspiration for this editorial comes from a local county group that I work
with from time to time, on exercises, conferences, nets, and training, that
truly understands how the relationship works and why they have garnered the
respect and appreciation of the emergency manager and his department. Here
are a few things they do:
1. We did whatever they asked. When they asked that we move our entire radio
room, we did it within a week of being asked, with no questions asked. The
emergency management director specifically pointed that out later on, as a
key moment that made him conclude we were a group to involve.
2. We bought and installed our own shelving in the room -- a cost of a few
hundred dollars, without asking them for money.
3. We held license course after license course until most of our members
were Extra class, representing a highly knowledgeable group that were
experts in radio communications.
4. We gradually gained Incident Command System (ICS) and Homeland Security
Exercise and Evaluation Program (HSEEP) expertise by holding conferences and
HSEEP exercises of professional-level quality -- with bound, published
training materials, full after-action reports, and improvement plans; and we
tracked the progress on the improvement plan action items.
5. We recruited the emergency management staff to be the evaluators for our
exercises so they could see everything for themselves. We were able to get
them to observe and review our exercises and suggest improvements:
everything they asked to be changed we changed, improving what we did going
forward.
6. We looked into outside systems that would improve our communications
options and capability. For example, we were able to get the SHAred
RESources (SHARES) HF Radio program into our county for interoperability.
7. We offered to help with ANYTHING they had problems with.
8. We studied the interminable HF received noise problem at our county EOC,
purchasing expensive equipment (a spectrum analyzer), and professionally
characterized the reception challenges -- and then proposed, tested, and
implemented successful solutions. Our antennas are now so good, we placed
acceptably well in ARRL Field Day!
9. Our license classes netted an influential member of the local law
enforcement community who was impressed with our professionalism. That
connection opened new doors for us.
10. We tried never to be the tail that wagged the dog. We are a backup, and
merely a tiny part of their overall mission to protect the county. We try to
stay out of their way.
11. We didn't cost the county a dime, and yet we built a group that grew in
professionalism and capabilities -- and as a result, the county began to
allocate funding for the equipment that would allow our volunteers to be
even more successful in the jobs the county wanted done.
12. We brought in our own equipment and made "long term loans" to the county
after they indicated that was the cleanest way for us to improve their radio
systems. Later, they bought (on their dime) far better equipment -- but we
still have provided them with EMP-proof gear that you just can't buy off the
shelf.
13. We implemented the full Incident Command System for managing our Field
Day, and that was noticed.
14. All of our exercises are published in bound form and we gave copies to
the emergency management department. The response was, "Your write-ups look
better than ours!"
15. We have members joining all kinds of outside groups to gain more and
more outside expert knowledge that would benefit our county.
Conclusions
Naturally, we want to promote our own programs. Our programs are excellent
sources of fraternity, training, service, and advancement. However,
sometimes when it comes to serving the EOC, we have to recognize that an
outside group such as ours comes with risk and potential liability. The
emergency manager doesn't have the time or the resources to deal with that.
Things you can do: Replace your group's badges, logo hats, and polo shirts
with the EOC-provided "Communications Volunteer" or "RADO" shirts, for
example. Play up your role in, and knowledge of, the Incident Command System
model. You are part of the Communications Unit, under the Logistics Section;
you report to the COML, the Communications Unit Leader (COML), or whoever is
designated by the emergency manager. (The COM Unit or COMU is not always
activated. We have to recognize that the ICS structure is expandable to
include those elements that are needed and may have variations in structure;
for example, several logistics functions might fall under planning because
there is no logistics section chief).
There are many other radio operator/communicators involved at the EOC --
professional Sheriff's department dispatchers, and other ESF radio
operators, for examples. All operators need to be prepared to report to the
COML or designee for tasking and coordination. We cannot bring our own
group's organization, rules, and ways of doing things and try to force the
staff to deal with them. That would be a subversion of the ICS and leave us
outside of the EOC looking in.
Our groups' roles involve training our members to serve within the Incident
Command System, no matter what that looks like at any given disaster. We
write everything up with ICS-approved forms, send messages with the ICS
message form, and otherwise use ICS for everything we do. The Red Cross has
followed the ICS model, too: to wit, their ARC-213 message form, patterned
after the ICS version.
Getting back to the local county's ARES program and operators here, the
emergency manager is convinced that the operators will work well within her
emergency management department and EOC under the incident command system,
and she is now open to engaging with others who will present themselves as
volunteers for the emergency manager, not as a particular group coming to
run their show.
The emergency management staff is so comfortable with the county's ARES
group that they ended up listing ARES as a component of the Emergency
Support Function for Communications -- ESF2. That might be what ARRL Field
Organization leaders want to see -- the promotion of their ARES programs --
but it is because of their emergency manager's choice, not due to our
request. The EM staff looks at the group here and does not see risk, but
rather opportunity for real service and support.
So we end up with what ARRL and ARES would like, but we get there by solving
the EOC's problems and meeting their needs: how we can serve them by
responding to their orders and tasks for us. We are not trying to sell them
on ARES. We are trying to sell them on our individual volunteers who have
completed the training requested and will serve confidently, competently,
and appropriately. - Rick Palm, K1CE, with Gordon Gibby, KX4Z
Ohio NVIS Antenna Day 2021 - the "Next Step"
--------------------------------------------
Beginning in April 2014, Ohio ARES has sponsored "NVIS Antenna Day" in Ohio.
(NVIS is Near Vertical Incidence Skywave).The activity has several goals:
experiment with NVIS antenna construction, determine which is best for your
location, and have fun. Stations (either groups or individuals) try
different antenna configurations, and make contacts with other stations to
test signal strength and coverage. Operators have been able to confirm
coverage from the Ohio EOC to all areas of the state.
For Ohio NVIS Antenna Day 2021, we took it one step further to answer the
question, "When and how would we really use these antenna configurations?"
Operators were instructed to operate their NVIS stations off the grid to
simulate a wide-area power loss. In such a scenario, the 10 Ohio ARES
Districts would spin up district level nets to coordinate with their
counties. NVIS station operators were instructed to send a message to their
District Net advising of their location and operation. They were also
instructed to send a message to the Ohio EOC station, W8SGT, either by
direct contact on the 75 meter net or by using digital messaging through
either the Ohio ARES Digital Emergency Net (OHDEN) or the Buckeye Net's
multi-mode operation. In this scenario, we would be able to prove our
ability not only to simply make contact, but to actually transmit meaningful
messaging from any county in Ohio to other counties or W8SGT at the state EOC.
Despite the traditional threat of rain on April 24, Ohio stations turned
out, eager to participate. Fifty-four of Ohio's 88 counties were either in
direct contact with W8SGT or were able to send a message successfully during
the 6-hour period. Well over 100 messages were received. Band conditions
wavered, but in general, signals were strong and messages could be
transferred.
NVIS antennas were on average between 5 - 10 feet off of the ground, with
most falling into the broad category of long-wire, inverted V, or the "2259"
crossed-dipole types [The AS-2259/GR is basically a dipole antenna fed with
a low-loss, foam-dielectric, coaxial mast that also serves as a support
structure. The system uses a set of crossed sloping dipoles positioned at
right angles to each other -Ed.] This was another fun day, showing that ARES
can get the message through. -- Stan Broadway, N8BHL, ARRL Ohio Section
Emergency Coordinator
Excellence in Training: Ohio ARES Training Update
-------------------------------------------------
I have been maintaining a database of ARES training for the ARRL Ohio
Section for several years now and the data is impressive. We record the
training that our members receive and complete from our served partner
agencies such as FEMA, the Ohio EMA, Red Cross, and others. We also record
all other local coursework that is relevant to ARES, as many of our members
are involved with public safety -- Fire and EMS -- either as volunteers or
professionals. However, the bulk of the training certificates submitted are
from the popular and often required FEMA Independent Study (IS) courses on
ICS and NIMS.
One of our members, Ron Hollas, K8RJH, has set the bar high for ARES
training, with 324 FEMA Independent Study course certificates submitted to
the database. Several other Ohio ARES members have more than 100
certificates on file. In Ohio, we now have 9,893 course completion
certificates on file. As Assistant Section Emergency Coordinator, I along
with Section Manager Tom Sly, WB8LCD, and Section Emergency Coordinator Stan
Broadway, N8BHL, are appreciative and proud of the effort our Ohio radio
amateurs have given to completing this critically significant training.
I encourage all ARES members to avail themselves of the FEMA ICS/NIMS and
other Independent Study (IS) training. FEMA has built this training with
input from our public service agencies, industry, and business -- and
trainees themselves -- to ensure the courses contain the most up to date and
complete information available. It is essential training for those of us who
will work alongside agency professionals in the NIMS and Incident Command
System environment. Start with the four basic courses: ICS-100, ICS-200,
ICS-700 and ICS-800. -- Jim Yoder, W8ERW, Assistant Section Emergency
Coordinator, ARRL Ohio Section
Space Coast ARES Group Keeps Pace with County Needs
---------------------------------------------------
Like many counties, Brevard County managers on Florida's central east coast
are redefining their commitment to its emergency operations, communications,
and aerospace sectors. Brevard, also known as Florida's "Space Coast," is
home to a United States Space Force base, as well as Cape Canaveral, with
rockets being launched on a nearly weekly and sometimes daily basis. Brevard
has no fewer than 11 amateur radio clubs for a county population of
approximately 600,000. Its geography is unique in that it is 72 miles north
to south, and about 20 miles wide. This makes coordination among all of
these clubs difficult at best.
Historical Perspective
For years, Brevard's ARES© was supported by these clubs. Because of the
number of clubs in the county and the difficulty with interacting with all
of them, county EOC manager Bob Lay asked the clubs to establish a single
point of contact (POC) for the amateur radio community. As a result, Brevard
Emergency Amateur Radio Services (BEARS) was incorporated in 1996.
BEARS was not an amateur radio club, but rather a consortium of clubs that
worked together. Its membership consisted of a representative from each
participating club. BEARS had a dedicated team of volunteers who were able
to obtain a fully self-contained motor home for portable and mobile
emergency operations. Through the assistance of a manufacturer of command
center vehicles and with the dedicated work of several volunteer hams, most
of them engineers in space-related industries, the motorhome was transformed
into a state-of-the-art communications facility, dubbed BEARS-1.
Because BEARS existed to serve the county's emergency management and public
safety functions, BEARS-1, in addition to HF, VHF, and UHF amateur radio and
Citizen's Band equipment, had 800 MHz trunked transceivers that could
communicate not only with the EOC, but also with any public safety agency in
the county.
ARES©-Brevard
Fast forward a couple of decades: As is commonplace, amateur radio clubs'
organizational priorities changed. Public safety agencies' management
changed. BEARS seemed to have a decreasing relevance in county emergency
response.
Enter the Amateur Radio Emergency Service of Brevard, Inc. (ARES©-Brevard).
In late 2020, the space program was ramping up again. It wasn't just NASA
and the Air Force-turned-Space Force launching; private companies were
sending vehicles into space. Humans were being vaulted into orbit by one of
these companies.
Brevard is exposed to hurricanes, tornadoes, and other severe weather. With
its high-tech environment and a nuclear power plant, the county is a
potential target. Once again, it was clear that an answer was needed to
organize the myriad of area clubs: the answer was ARES©-Brevard.
Training and Professionalism
Over the years, previous county ARES councils had been developing a database
of amateur radio volunteers willing to donate time, talent, and equipment to
the cause, and registering their qualifications and equipment to provide
communications needs in time of emergency or public events. So, a group of
amateurs, including county Emergency Coordinator JD Shaw, K7LCW, and North
Brevard Assistant EC Ricky DeLuco, K4JTT, along with other stakeholders,
decided to follow in the footsteps of two other similar organizations in the
U.S. and incorporate the new ARES© group as a not-for-profit corporation.
ARES©-Brevard is not a club. "We are a team of responders dedicated to
serving Brevard County and its communities by working hand-in-hand with
local, state, and federal agencies with whom we have signed a Memorandum of
Understanding as well as with other organizations as requested," said Shaw.
"When an individual volunteers with ARES, they are making a commitment to
training and operating as an ARES member." According to Shaw, commitment and
professionalism are the keys to being a member.
ARES©-Brevard has developed a 10-week training academy that meets on
Saturday mornings in Mims, a small, unincorporated community at the extreme
north end of the county. Subsequent training will be held in other parts of
the county to facilitate attendance by all Brevard hams. Currently,
ARES©-Brevard has 12individuals attending the course of study, which is the
ARRL EC-001 class, along with an unknown number of members engaged in
self-study.
Before taking the final exam, members must show proof of completion of FEMA
courses IS-100 and IS-700. Members are encouraged to expand their skill
levels by taking additional independent classes. Other classes will be
taught on First Aid/CPR, CERT, NTS, and RACES.
ARES©-Brevard plans for training and exercises throughout the year, to
encompass all areas of the county: north, central, south, and beachside. "I
have band plans for each of the areas in which we will operate," said Shaw.
"Each AEC in the county has the band plan for their area." In addition, the
group has produced a 300-page operations manual.
Relations with Brevard Emergency Management
Shaw reports that ARES©-Brevard has an excellent relationship with Brevard
County Department of Emergency Management (DEM). He is in contact with DEM
several times each month, planning how to support the local served agencies.
With the new DEM Manager, there are better relations, with DEM working with
ARES©-Brevard on co-locating the K4EOC repeater on DEM's new Rohn 25 radio
tower.
Construction and Setup: Time, Talent, and Treasure
ARES©-Brevard is an entirely self-funded project to date. The members have
contributed $5,000 toward completion of a new county ARES station. Once the
new Rohn 25 tower arrived, erection began. The assistant fire chief offered
to attach the bracket to the wall of the firehouse. One member, a concrete
mason, prepared the base. Another member is a professional tower climber. A
woodworker designed and constructed the operating bench, even designing it
to be accessible by a paraplegic member who uses a motorized wheelchair.
Each member used his or her own special talent in putting the station
together. An ARES member in Texas who had heard about the effort donated a
new Yaesu FT-950 transceiver for the station.
The focus now is on promoting the mission, a bigger picture that is more
than just staffing shelters. ARES©-Brevard is working with the Mims
Volunteer Fire Department, which has generously provided a home for the
group. ARES is also partnering with the Florida Division of Forestry. Not
only will they provide assistance within Brevard County, but they will be
offering mutual aid statewide--and beyond. Every member will be FEMA course
trained. They are already fully background checked by the county. For
further information on ARES©-Brevard, please visit www.ares-brevard.com --
Dan Fisher, AI4GK, Public Information Coordinator, ARRL Southern Florida
Section; Public Information Officer, Platinum Coast Amateur Radio Society,
Melbourne, Florida; Assistant Net Manager, Maritime Mobile Service Net; Net
Control Station for the Hurricane Watch Net
______________
ARES Resources
--------------
ú Download the ARES Manual [PDF]
ú ARES Field Resources Manual [PDF]
ú ARES Standardized Training Plan Task Book [Fillable PDF]
ú ARES Standardized Training Plan Task Book [Word]
ú ARES Plan
ú ARES Group Registration
ú Emergency Communications Training
The Amateur Radio Emergency Service© (ARES) consists of licensed amateurs
who have voluntarily registered their qualifications and equipment, with
their local ARES leadership, for communications duty in the public service
when disaster strikes. Every licensed amateur, regardless of membership in
ARRL or any other local or national organization is eligible to apply for
membership in ARES. Training may be required or desired to participate fully
in ARES. Please inquire at the local level for specific information. Because
ARES is an amateur radio program, only licensed radio amateurs are eligible
for membership. The possession of emergency-powered equipment is desirable,
but is not a requirement for membership.
How to Get Involved in ARES: Fill out the ARES Registration form and submit
it to your local Emergency Coordinator.
ARRL Resources
--------------
Join or Renew Today! Eligible US-based members can elect to receive QST or
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Subscribe to NCJ -- the National Contest Journal. Published bimonthly,
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_________
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